Overview The Assistant to the COO will provide essential operational and administrative support to the COO and dotted line to the CEO. This part-time role emphasizes supporting company-wide operational efficiency, managing key projects, and ensuring smooth communication with internal teams and external partners. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to effectively collaborate with diverse stakeholders. Key Responsibilities Operations Support: Assist with implementing operational policies, procedures, and best practices across departments. Facilitate communication with government agencies, such as the Department of Labor, on compliance matters. Organize and update operational workflows, as needed. Coordinate cross-departmental communication to align on operational goals. Project Coordination: Work closely with the COO to manage project timelines, deliverables, and documentation. Act as the primary point of contact for outsourced third-party vendors, handling research, evaluation, and ongoing communication. Report Management: Maintain a rolling calendar of departmental reports, ensuring timely submissions and accuracy. Consolidate, organize, and reports in OneDrive for streamlined access. Communicate with department heads to resolve open issues and ensure compliance with reporting deadlines. Systems and Technology: Utilize Zoho One applications (including Zoho Desk) to manage workflows, reports, and tasks. Leverage QuickBooks Online for basic financial reporting. Understand AI concepts and explore integration opportunities into business operations. Research and recommend AI tools and platforms while learning and adapting to new technologies. Requirements Education: Bachelor’s degree in Business Administration, Operations Management, or a related field preferred, or equivalent work experience. 1-3 years proven experience in an administrative or assistant role. Familiarity with Zoho One and QuickBooks Online is preferred but not mandatory. Strong organizational skills with attention to detail and the ability to prioritize tasks effectively. Excellent communication skills, both verbal and written. Ability to work independently while also collaborating with team members across departments. A proactive approach to problem-solving and a willingness to take initiative. If you are looking for an opportunity to contribute to a dynamic team while supporting executive leadership in a fast-paced environment, we encourage you to apply for this exciting position. Job Type: Contract, Full-Time Pay: $20.00 – $25.00 per hour Benefits: Paid time off Schedule: Monday to Friday No nights No weekends Work Location: In person, Coral Springs FL.

Careers - Converge IoT

Careers

Converge IoT is always looking for hard-working, value-driven people to join the team.

work with us

Converge IoT is proud to have a team of kind, hard-working and helpful people.

For us, coming to the office is a pleasure since we are always greeted by a nice environment where everybody is giving their best to keep the company moving forward and growing.

If you wish to be part of the team, please take a look at the job openings below and fill out the form, we will contact you as soon as possible to talk more about the role.

job openings

Please see below the decription for the open positions. To apply, please fill out the form below or click here.

Assistant to the COO

Overview
The Assistant to the COO will provide essential operational and administrative support to the COO and dotted line to the CEO. This part-time role emphasizes supporting company-wide operational efficiency, managing key projects, and ensuring smooth communication with internal teams and external partners. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to effectively collaborate with diverse stakeholders.

Key Responsibilities

Operations Support:

Assist with implementing operational policies, procedures, and best practices across departments.
Facilitate communication with government agencies, such as the Department of Labor, on compliance matters.
Organize and update operational workflows, as needed.
Coordinate cross-departmental communication to align on operational goals.

Project Coordination:

Work closely with the COO to manage project timelines, deliverables, and documentation.
Act as the primary point of contact for outsourced third-party vendors, handling research, evaluation, and ongoing communication.

Report Management:

Maintain a rolling calendar of departmental reports, ensuring timely submissions and accuracy.
Consolidate, organize, and reports in OneDrive for streamlined access.
Communicate with department heads to resolve open issues and ensure compliance with reporting deadlines.

Systems and Technology:

Utilize Zoho One applications (including Zoho Desk) to manage workflows, reports, and tasks.
Leverage QuickBooks Online for basic financial reporting.
Understand AI concepts and explore integration opportunities into business operations.
Research and recommend AI tools and platforms while learning and adapting to new technologies.

Requirements

Education: Bachelor’s degree in Business Administration, Operations Management, or a related field preferred, or equivalent work experience.
1-3 years proven experience in an administrative or assistant role.
Familiarity with Zoho One and QuickBooks Online is preferred but not mandatory.
Strong organizational skills with attention to detail and the ability to prioritize tasks effectively.
Excellent communication skills, both verbal and written.
Ability to work independently while also collaborating with team members across departments.
A proactive approach to problem-solving and a willingness to take initiative.

If you are looking for an opportunity to contribute to a dynamic team while supporting executive leadership in a fast-paced environment, we encourage you to apply for this exciting position.

Job Type: Contract, Full-Time

Pay: $20.00 – $25.00 per hour

Benefits: